Friday 18 May 2012

Creating a company letter template

By Lois Park


A letter template is helpful in any company as it keeps the layout the same when different employees sends a letter. The better designed the template the more organised your company will look. You can design templates easily in Microsoft Word.

A letter template regularly has a company header at the very top including your companys logo. The design of the header is up to you as each company will need their header to look different.

When you have a header in place you're going to need to include your company details. This saves time inputting this info in each time you create a letter. You might position your address at the very top right corner of the page this is where the address box is in general positioned on letters or you could include your address in the header. It'd be handy to also include the company contact number and email in case the recipient has any queries.

If letters with the same information are sent constantly it is a very good idea to draft this letter so each time the letter is sent the customers receive the same format.

When saving a template it must be saved in a specific way, so your computer knows that its a template and the document cannot be edited.To do this you should click file at the top of the screen then save as. Go through your folders into the spot where you wish the document to be saved the same as you would when saving a normal document. When you are prepared to save push the save file as drop down menu and select Word template.

Letter templates are particularly helpful when mail merging as it saves a considerable amount of time providing you've currently got an address list. An address list template may also be useful you may also save documents in Excel as Templates.




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